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MINUTES OF THE MEETING OF THE EVENTS SUB-COMMITTEE HELD ON WEDNESDAY 4TH JUNE 2008
MINUTES OF THE MEETING OF THE EVENTS SUB- COMMITTEE HELD ON WEDNESDAY 4TH JUNE 2008 AT 7.00 P.M. AT THE TOWN HALL, GREAT WESTERN HOUSE, 9 DEVON SQUARE, NEWTON ABBOT
PRESENT Councillor Miss J. Fry (Chairman) Presiding
Councillors Mrs C Bunday
H L J Cole
D Corney-Walker
C Davieson
Mrs A Fry
M Hocking
D Howe
Mrs G Leeper
C Parker
K Purchase
K Smith
A D Vizor
In attendance – Mr Mike Ryan, Chairman of Newton Abbot Carnival Committee
E1. CHAIRMAN OF EVENTS SUB-COMMITTEE
Nominations were received for the election of the Chairman of the Events Sub-Committee for the year 2008/2009.
Accordingly it was
RESOLVED that Councillor Miss Joanne Fry be elected Chairman of the Events Sub-Committee for the year 2008/2009.
E2. APOLOGIES
An apology for absence was submitted on behalf of Councillor Mrs S Maddicott and Miss Natalie Burridge, Events Co-ordinator.
E3. VICE-CHAIRMAN OF EVENTS SUB-COMMITTEE
Nominations were received for the appointment of the Vice-Chairman of the
Events Sub- Committee for the year 2008/2009.
Accordingly it was
RESOLVED that Councillor Colin Parker be appointed Vice-Chairman of the Events Sub-Committee for the year 2008/2009.
E4. INTERESTS
None declared.
E5. PUBLIC PARTICIPATION
None.
E6. SUB COMMITTEE MEMBERSHIP
Arising from consideration of the future membership of the Sub-Committee it was
RESOLVED
(a) that the Amenities Committee at its meeting to be held on 25th June be recommended to permit Co-opted members of the Events Sub-Committee to be included in all decision making processes within the Sub-Committee, excluding any financial issues, which would be dealt with by Council members only.
(b) that the Co-option of members from outside organisations would be at the discretion of the Chair and Vice-Chair of the Sub-Committee and a list would be prepared of those individuals to receive invitations for co-option.
E7. EVENTS UPDATE
The Sub-Committee gave consideration to a Council events update report prepared by the Events Co-ordinator.
(a) Barham Cup
Members were disappointed to learn that a boat had not been secured for the 4th July and discussed the way forward with this event for 2008.
Arising from the debate is was
RESOLVED that the Events Co-ordinator contact Mr Mike Croydon to express the Newton Abbot Town Council’s disappointment regarding the absence of a suitable boat, but to confirm that Newton Abbot Town Council were to travel to Teignmouth via the Heritage Bus to observe the start of the race and return to Newton Abbot Town Quay via the same method to observe the end of the race.
(b) Carnival 2008
Members noted the update provided by the Events Co-ordinator.
The Chairman then invited the Chairman of the Newton Abbot Carnival Committee to make further comments:
The erection of the bunting around the town was due to take place on Sunday 15th June and the Chairman of the Carnival Committee made a plea for Councillors to volunteer to assist with this task
The full programme of events was reiterated
A question surrounding the use of the River Lemon for the Duck Race organised by the Dartmouth Vale Rotary Club was raised. Arising from this it was
RESOLVED that the Events Co-ordinator confirm whether communication had been made with the Lord of the Borough to acknowledge that permission had been granted to utilise the River Lemon for the purpose of the Duck Race.
The Chairman of the Events Sub-Committee commended the full programme of events and requested that the Chairman of the Newton Abbot Carnival Committee, together with the Events Co-ordinator compile a list of all days and duties for which volunteers are needed to be circulated amongst the Councillors at future meetings.
(c) Newton in Bloom
Members noted the update provided by the Events Coordinator.
(d) Cheese & Onion Fayre
Members noted the update provided by the Events Co-ordinator.
Members were concerned by the date of the next meeting, as it was to be held on the evening of the 3rd September (the same day as the Cheese & Onion Fayre) and requested that the C.O.G.N.A.C Working Party be reformed with new members and should meet as soon as was practicable.
Accordingly is was
RESOLVED that the C.O.G.N.A.C. Working Party be re-formed comprising the following membership:
Councillors: Mrs C. Bunday
M. Hocking
K. Purchase
K. Smith
(e) Town Criers Competition
The progress to date was noted and two amendments to the draft programme of the event were requested to be relayed to the Events Co-ordinator for correction.
(f) Remembrance Sunday
The date of the preparatory meeting was noted and a request to consider the laying of a wreath by the Devon County Council was to be submitted to the meeting.
The possibility of an earlier meeting of the Events Sub-Committee was discussed. This request was to be debated at the next meeting of the Amenities Committee to be held on 25th June.
E8. INCOME & EXPENDITURE
The budget of £5700.00 for the period 1st April 2008 – 31st March 2009 was noted.
E9. LATE CORRESPONDENCE
None.
E10. DATE OF NEXT MEETING
To be advised.
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Chairman