Minutes of the Finance & Resources Committee meeting held on Wednesday 29th February 2012

MINUTES OF THE MEETING OF THE FINANCE & RESOURCES COMMITTEE HELD ON WEDNESDAY 29TH FEBRUARY 2012 AT 7.00 P.M. AT THE TOWN HALL, GREAT WESTERN HOUSE, 9 DEVON SQUARE, NEWTON ABBOT

PRESENT: Councillor Mrs D Watts (Vice-Chairman) Presiding
 
Councillors
Ms G Antao
Mrs C Bunday
Mrs L M Cooke
Mrs A Fry
M Hocking
D Howe C N Parker
K L Purchase
Ms L Roberts
M E Ryan
Mrs M Voaden
N Wilson
 
Councillor J A Gadie attended
 
Representative of the press: Mr John Balment – Mid Devon Advertiser
Ms Emma Pearcy – Herald Express
 
By invitation: Mr Simon Tapley – Locality Director, NHS
Mr Pat McDonagh – Assistant Director for Southern Community Hospitals
Ms Jenny McNeil – Assistant Director NHS Devon Strategic Commissioning
Dr Derek Greatorex – Chair, Clinical Commissioning Group
Mrs Jo Curtis – Patient Experience and Engagement
Lynn Mc Elheron – Chair, Newton Abbot Community Interest Company
Emily Farrell Business and Community Development Manager NA CIC
 
In attendance: Mr Philip Rowe – Town Clerk
 
 
362. APOLOGIES
 
Apologies for absence were submitted on behalf of Councillors D Corney-Walker (Chairman), Ms M Jenkins, K C Lewis and K Shantry.
 
363. MINUTES
 
The minutes of the meeting of the Finance & Resources Committee held on 11th January 2012 were received and signed as a correct record.
 
364. INTERESTS
 
Councillor Mrs L Cooke declared an interest in minute 366 in view of her employment at Buckland Surgery.
 
365. PUBLIC PARTICIPATION
 
None.
 
366. DEVON NHS PRIMARY CARE TRUST 
 
The Chairman welcomed to the meeting Mr Simon Tapley – Locality Director, NHS, Mr Pat McDonagh – Assistant Director for Southern Community Hospitals, Ms Jenny McNeil – Assistant Director NHS Strategic Commissioning, Dr Derek Greatorex – Chair, Teignbridge Local Medical Committee and GP at Kingsteignton Medical Practice and Mrs Jo Curtis – Patient Experience and Engagement. The representatives had been invited to attend to give an address on behalf of the South Devon and Torbay Clinical Commissioning Group and Torbay and Southern Devon Care Trust on the provision of care in the Newton Abbot area, including operation of the (new) Newton Abbot hospital.
 
Mr Pat McDonagh explained that the former Newton Abbot Hospital was vacated in 2009 to a new facility which boasted 15/20 bed stroke unit (Teign ward); an Inpatient unit of 20/27 beds (Templar Ward); minor injuries unit; and a currently unused 10 bed unit which delivered an extremely flexible facility for Newton Abbot. Throughput per annum had been 500 in the inpatient unit and 250 in the stroke ward, with 87% occupancy rate. The minor injuries unit had seen an increase in day-work from 5,000 per annum of which 30% were ‘follow-up’ visits to 15,000 in 2011 of which only 8% were ‘follow-up’ visits. It was noted that outpatient activity at the former site was around 18,000 patients per annum, whereby in 2011 it was 38,000.
 
Dr Greatorex referred to medical cover at the hospital and explained that a multi-agency approach had been adopted whereby GP’s provided cover from Monday to Friday 8.00 a.m. to 6.00 p.m. Outside of those periods cover was provided by Devon Doctors.
 
Mr Tapley reported that waiting lists for the physiotherapy service were running at around 12 weeks. That was acknowledged as unacceptable and therefore, additional funds in the sum of £100,000 were being provided which from 1st April 2012 should bring the waiting times down to around 72 hours.
 
Following the representatives’ address, Members were invited to raise questions or make comments on the issues raised. Points included the following:-
  • Scope for expansion of the hospital and primary care services in view of the planned increases in population of Teignbridge included in the District Council’s Core Strategy?
  • Intension to expand clinics?
  • Intended use of the current vacant hospital beds?
  • The role of community hospitals under the proposed new legislation?
  • Potential provision of night-time cover in the minor injuries unit;
  • Reasons for apparent increase in stroke bed use
  • Effects on the Kingsteignton GP Practice of providing cover at the hospital?
  • Weekend cover for the X-Ray service?
  • Classification of a ‘minor injury’?
  • Position of the Hospital League of Friends?
  • Policy for charging to park cars at Devon hospitals
  • Expansion of the GP services
  • Implications of the increase in private activity at hospital to 45% as proposed in the new Bill
  • Numerous members expressed the satisfaction and thanks for the excellent services they had received from the hospital, the involvement of GP’s and the effective commissioning team in the Teignbridge area.
At the conclusion of the questions and comments, the Chairman thanked the representatives for their attendance and informative address, following which they left the meeting.
 
Councillors Mrs L Cooke and M Hocking declared personal interests in the item but took part in the discussion.
 
367. NEWTON ABBOT COMMUNITY INTEREST COMPANY 
 
The Committee received an update on the work of the Newton Abbot Community Interest Company from Chair, Lynn Mc Elheron, and Business and Community Development Manager, Emily Farrell.
 
With the aid of slides the CIC representatives made a presentation dealing with the following:-
  • Background of the Community Plan and creation of the Community Interest Company (CIC) which was a Social Enterprise Company limited by guarantee and was not for profit;
  • Previously involved in projects and community networks such as the Music Hub, the Newton Abbot Festival and the Friends of Baker’s Park;
  • The CIC had an aspiration to be involved with larger projects and realised it had to ‘step-up’ its activities to make things identified in the Community Plan happen in partnership with other community groups and the local authorities;
  •   Projects – 
‘Golden lion Square’ – setting up the Community Trust and working towards finding the funds to finalise the project;
Teign House – Community Hub for the voluntary sector;
  •  Developing Young People – working with Surestart, developing a Schools’ Council with the Newton Abbot Learning Community (NALC);
  • Thriving Business and Job Opportunities – Community Forum meetings and possible Workspace Hub project;
  • Sustainable Environment – working with Transition Town Newton Abbot and a possible Community Woodland project at the former hospital site off East Street;
  • Strong Community – working with Surestart and the primary school on achieving a collaborative approach to various community issues on the Buckland estate;
  • Living heritage and Culture – the Festival, plans for a series of events in Newton Abbot in 2012 and events to commemorate the Queen’s Diamond Jubilee in June;
  • Future Plans – to be in a position to embrace opportunities as they arise; ability to facilitate the creation of a network of residents’ associations; ultimately for the CIC to become self-financing so as not to be reliant upon the local authorities.
At the conclusion of the presentation, Members were invited to ask questions of the representatives or make comments, which included the following:-
  • Possibility of initiative/project duplication
  • Likelihood of the Teign House project delivery and its longevity?
  • Disappointment with the absence of the festival in 2012
  • Members’ commendations for work in the town and especially on Buckland
  • Some confusion arising from the many agencies operating in Newton Abbot and district
  • Likelihood of a replacement for the Buckland paddling pool
  • Possibility of the CIC being able to attract funding to the town and in particular to create a community facility similar to the Watermark in Ivybridge
  • Estimated cost of the completion of the amenity area in ‘Golden Lion Square’?
Following the questions and comments, the Chairman thanked the representatives for their attendance and informative presentation, following which they left the meeting.
 
368. ACCOUNTS PAID SINCE THE LAST MEETING
 
A. The Committee noted the accounts paid since the last meeting – Income and Expenditure Statement for January 2012 (previously circulated):-
 
31st January 2012
 
Opening Balance Business Call Account/Current Acc                           £181,300.38
 
ADD
 
VAT Refund Oct-Dec 2011 £   8120.66
Interest of end of fixed term investments 3,6,12 months £   1250.83
Return of investment         £   1,650.00
Misc. Income                     £   10,511.76
 
TOTAL INCOME                                                         £202,833.63
 
LESS:
 
Interest of at end of fixed-term reinvested         £1,250.83
Expenditure         £36,018.00
 
TOTAL EXPENDITURE         £37,268.83 
 
BALANCE 31st January 2012
Business Call & Current Account:                           £165,564.80
 
Balances as at 31st January 2012
 
Current Account                                        100.00
Business Call Account               165,464.80
Petty Cash Account                                  200.00
Imprest Account                                       500.00    
 
Total Cash in hand at bank £ 166,264.80
 
Lloyds Bank: £   41,457.44 (Fixed term for 3 months, maturing on 18th April 2012 – interest TBC – inc. NA Town Band grant and interest from previous investment)
£   40,563.51 (Fixed term for 6 months, maturing on 16th July 2012 – interest TBC)
£   40,840.00 (Fixed term for 12 months, maturing on 13th January 2013 – interest £862.34)
£   60,000.00 (Fixed term for 24 months, maturing on 13th January 2013 – interest 3,309.04)
--------------------         
Total:        £ 349,125.75    
 
B. Financial Budget Comparison – The Committee received and noted the Financial Budget Comparison for the period 01/04/11 and 31/01/12 (previously circulated). 
 
369. TOWN HALL TELEPHONE SYSTEM
 
Consideration was given to a report by the Town Clerk (previously circulated) regarding options for a replacement Town Hall telephone system arising from the existing system being declared obsolete. The report dealt with issues regarding ongoing support, maintenance and replacement parts, together with the use of mobile technology by staff to provide an integrated telephone system.
 
Arising from consideration of the Town Clerk’s report it was
 
RESOLVED 
 
(a) that the Town Clerk be authorised to purchase a replacement digital telephone switch for installation in the Town Hall at a capital cost not exceeding £2,600 to be funded from savings in the current financial year;
 
(b) that the Town Clerk be authorised to enter into a business mobile telephone contract for up to three handsets for use by the Town Hall staff at a cost not exceeding £80 per month.
 
370. ST LEONARD’S TOWER – FLAGPOLE
 
Further to minute 295Cii/01/12, the Town Clerk reported on estimated costs for works to repair/repaint the St Leonard’s Tower flagpole.Members noted that a formal quotation had been received for repairing and repainting the flagpole free of charge (including materials and labour) as a gesture of goodwill. The Clerk was currently awaiting a final quotation for scaffolding but was confident a reasonable cost could be negotiated well within the tower repair/maintenance budget.
 
371. REPRESENTATIVES ON OUTSIDE BODIES
 
The Committee received reports as follows:-
 
Councillor M Hocking reported in detail on his first meeting of the Member Committee of the Teignbridge Citizens Advice Bureau
Councillor Ms L Roberts reported on her attendance at a recent meeting of the Teignbridge Access Group;
The Mayor reported on his attendance on 30th January at the Teign Estuary and Coastal Partnership.
 
372. LATE CORRESPONDENCE
 
None.
 
373. DATE OF NEXT MEETING
 
Wednesday 23rd May 2012.
 
 
-------------------------------- 
Chairman
 
 

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