Newton Abbot Town Council

MINUTES OF THE MEETING OF THE EVENTS SUB- COMMITTEE HELD ON WEDNESDAY 9th JUNE 2010 AT 7.00 P.M. AT THE TOWN HALL, GREAT WESTERN HOUSE, 9 DEVON SQUARE, NEWTON ABBOT

PRESENT Councillor C Parker (Chairman) Presiding
  Councillor Mrs J Avery (Vice-Chairman)

  Councillors  Mrs C Bunday
    D Corney-Walker
    C Davieson
    M Hocking
    D Howe
    Mrs L Lowes
    K Purchase
    M Ryan
    A D Vizor
  
In attendance:  Julie Cleave - Secretary to Newton Abbot Town Band

E1. CHAIRMAN OF THE EVENTS SUB-COMMITTEE 2010/11

Nominations were invited for the election of Chairman of the Events Sub-Committee for the year 2010/2011.

RESOLVED that Councillor Colin Parker be elected Chairman of the Events Sub-Committee for the year 2010/2011.

E2. APOLOGIES

Apologies for absence were submitted on behalf of Councillors HLJ Cole, Mrs A Fry, Mrs G Leeper and Sally Henley (Town Development Manager).

E3. VICE-CHAIRMAN OF THE EVENTS SUB-COMMITTEE 2010/11

Nominations were invited for the appointment of Vice-Chairman of the Sub-Committee for the year 2010/2011.

RESOLVED that Councillor Mrs Jo Avery be appointed as Vice-Chairman of the Events Sub-Committee for the year 2010/2011.

E4. MINUTES

The minutes of the Events Sub–Committee held on the 24th March were received and signed as a correct record.

E5. INTERESTS
 
None declared.

E6. PUBLIC PARTICIPATION

 None.

E7. NEWTON ABBOT & DISTRICT TOWN BAND

The Chairman invited Julie Cleave, Secretary to the Newton Abbot District Band to report on the Band’s activities for the start of 2010. 
It was reported that the appointment of the new Musical Director had not worked out and he would be leaving the band as soon as a new Musical Director was found.  Julie expressed her sadness over the number of events the band would have to turn down due to the new circumstances.  However, it was noted that the band did not attend the Royal British Legion Decoration Day this year due to the short notice they had been given, not because of the situation with their Musical Director.

The Members aired their sadness over the loss of the Musical Director as they felt he had helped improve the band over the short period in charge.  Members also noted that due to Councillor Cole’s illness the Town Band was without their Town Council representative, members felt that Councillor Hocking should step into the position temporarily due to his prior experience with the band.

 The Chairman then thanked Julie for her report.

E8. NEWTON ABBOT CARNIVAL 2010

The Chairman invited Carnival Chairman Councillor Mike Ryan to report on the Carnival 2010.  Councillor Ryan reported that the carnival this year had a full programme of events to attract a wide audience of people of different ages. 

Members were informed that the carnival float was nearly complete and International Dance Supplies (IDS) had kindly donated £600 towards making it.  The Chairman reported that the carnival had been very lucky with sponsorship in 2010 but mentioned that this year a number of additional costs had been incurred so all sponsorship was needed.  To end the report Mike Ryan reiterated that volunteers were still needed for the carnival Saturday and also to sell duck race tickets in the town.
 
The Chairman thanked Councillor Ryan for his and all the hard work of the Newton Abbot Carnival Committee.

E9. EVENTS UPDATE

I. Barham Cup

The Events Co-ordinator verbally reported on the progress of the Barham Cup.  It was noted that the boat Restless had now been secured to transport councillors down the river.  It was also reported that Teignmouth Regatta had asked for a donation towards the boat of £250. 

Members were also informed of the interest in the boat and bus trip from councillors and Museum volunteers.  It was suggested that the Events Co-ordinator also invite Newton in Bloom members and the Tower volunteers to see if they were also interested.  It was noted that Teignbridge Canoe Club, Ipplepen Scouts and the Sea Cadets would be organising the canoe games once again at the Quay to add to the festivities, with help from Pilkington Marine Engineering.  It was noted that a town quay tidy-up was needed prior to the event to make sure the area was clean and tidy.  Arising from discussion it was

RESOLVED that

a) the £250 donation once again be given to Teignmouth Regatta towards the cost of the Restless;

b) the town quay be given a tidy-up on the 20th June at 9 am by members of the Sub-Committee.

II. Cheese & Onion Fayre

The Events Co-ordinator verbally reported on the progress of the Cheese and Onion Fayre.   It was noted that the event organisation was all up to date, with many elements now booked.  It was reported that the procession was to start from the Town Hall to make more of the pasty collection at the Devon Deli.  It was confirmed that the funfair was able to come into the town from the 8th through to the 11th September, with rides and games that would be incorporated into the town to add to both the Cheese and Onion Fayre and Town Criers Competition.

The Events Co-ordinator reported on the traditional auction of the pasty and the feedback received about the auction in 2009.  It was suggested the auction be changed to a giveaway so that spectators could taste the cheese and onion pasty.  Members raised their concerns in regard to the suggested giveaway and felt that it was not suitable as traditionally the pasty had been auctioned.  After discussion it was

RESOLVED that the cheese and onion pasty be auctioned once again at the Cheese and Onion Fayre in Market Square, with the possibility that the pasty then be cut into small samples for tasting.

III. Town Criers Competition

The Events Co-ordinator reported on the progress of the organisation of the Town Criers Competition.  Members noted that all 20 places had been secured and the accommodation for 4 town criers booked.  It was noted that for the competition this year, the town criers would cry from the plinth and the audience would sit either side of the Clock Tower.  The Events Co-ordinator also reported that at present only one judge had been secured.

Members noted the update and asked if Anne Walker of IDS could be approached as a judge as unavailable for the carnival.

IV. New Events Marquee

The Events Chairman reported on the use of the new marquee which had been purchased early in the year.  It was noted that it had worked well for the Newton Abbot Festival and potentially the Sub-Committee could hire out the marquee to other local organisations to secure some income.

The Events Chairman informed the Sub-Committee that the only down side of the marquee at present was that all the sides had windows so it was not suitable for a performer’s changing room, which it had been used for at the Festival.  It was noted that sides without windows could be purchased at a additional cost of £191.  This would include 6 additional sides and 2 ends which could be used to separate different areas in the marquee.  Arising from discussion it was

RESOLVED that the Chairman purchase the additional 6 sides for the marquee as well as the additional 2 ends, for future events.

E10. EVENTS INCOME & EXPENDITURE OVERVIEW / CURRENT YEAR

The under-spend of £368.54 from the 2009/10 budget was noted. 
 
E11. LATE CORRESPONDENCE

None

E12. DATE OF NEXT MEETING

Wednesday 6th October 2010.